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Supply 1,900. Pcs of Family Tents - IOM Mission – Yemen

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INVITATION FOR BIDS

IFB No.:  4200285835

Date:  August 07, 2021

The International Organization for Migration (IOM) is UN MIGRATION AGENCY established in 1951 and is committed to the principle that humane and orderly migration benefits both migrants and society.

In the framework of IOM Shelter and NFI Emergency Response in Yemen, the IOM Bids Evaluation and Awards Committee (“BEAC”) invites interested Bidders to submit “Bid” for the supply 1,900. Pcs of Family Tents as per given below specification.  

Item No.

Item Description

Quantity

Unit

1

A threefold deluxe tent with the outer layer of grey cotton canvas, the black fabric as the middle layer and the inner layer as dyed and printed fabric. The structure of the tent is based on iron poles and sticks which gives a strong and firm appearance of the tent.

 Specification

Dimensions

Length:4m; Width: 4m; Height: 2.80m

Walls

4

1.75m Height

Doors

4

Height: 1.75 m; Width: 1.15 m

Windows

4

Height: 0.40 m; Width: 0.25 m

Outer Fabric

Dyed sand/cream color

Cotton Canvas

It should be weighted 600g/m² (±10%) in finished state. The outer fabric should be waterproof, rot and UV proof as well.

Middle Fabric

Black Fabric

Weigh 160g/m2 ² (±10%) in finished state

Inner Fabric

Dyed/Printed Fabric

160 GSM

Ropes

12 Pieces

14 mm sisal rope thickness is 14 mm

Iron Poles

12 Pole

2.50Round galvanized steel pipe

Iron Sticks

12 Sticks

1" Round galvanized steel pipe

Iron bars

12

12 metal begs per a tent - 60 cm in length * 14 mm diameter) - and adding a metal piece (20 cm in length and 14 mm diameter) in the middle of the metal begs (to look like a cross-shaped ).

Iron Ridge

-

-

Ground Sheet

1

Length: 4m, and width: 4m

Woven Tarpaulin Polyethylene 180 g/m²

Hammer

1 Hammer

1 kg

Packing Material

Inner & Outer

Inner: Canvas bag, 300GSM Outer: PE Lamination, 250GSM

Technical Specifications:

Walls:

The external layer: made from water, heat and sunrays-resistant cotton cloth, 600 gm thickness.

The middle layer: made from black, sun-blocking lining, 160 gm thickness.

The internal layer: made from lining cloth with a traditional trees design.

Iron Poles:

All poles are made from high quality iron, galvanized steel pipe.

The middle pole’s height: 5*8 (3 meter)

Corridors height: 1.75 meter

Tent’s divider height and width: 1.75*5 meter

The ropes:

12 robes, 14 ml thickness

Iron Bars:

12 pcs with 14 diameter and 80 cm length, as 2 iron bars will be as spare

Window:

Four windows, with mosquito nets

Height and width of each window: 40*25 cm

Doors:

Four doors.

Height and width of each door: 1.75*1.00 meter

IOM along with donor Logo: will printed as below:

Top side: the IOM logo in one side and the KSR logo in another side

 Front side: IOM logo in the right side of the door, and the new KSR logo in the left side of the door

IOM & Donor logo should be paint on the package as well.

1900

Pcs

A complete set of Bidding Documents is available for issuance to Interested Bidders at

https://ye-p-app02.azurewebsites.net/  on the 7th  of August 2022.

Instructions:

  1. New Interested bidders can register their company with IOM for any advised tender through:
  2. Vendor Registration Platform:     https://ye-p-app02.azurewebsites.net/
  3. Interested bidders must submit their offers electronically through IOM System
    (https://ye-p-app02.azurewebsites.net/ ).
  4. Generate Google drive link for Technical Offer, catalogue and all others supporting documents and share with IOM with financial offer through the system with open access to IOM colleagues to download from google drive.
  5. Bank Guarantee “hardcopy “can be submitted to IOM office in Sana’a, Aden or Marib before the deadline and submit bid security photocopy with financial offer
  6. Samples can be delivered to IOM Marib Warehouse in AL Rawdha Area within the given timeline. Sample will not be accepted after closing date of BIDs.
  7. Bidders must read and sign the Annex for IOM-Code-of-Conduct-for-Suppliers.
  8. Bidders must read, sign, fill up and stamped it the Annex VIS.
  9. Delivery of tents will be to IOM WHs Marib. Due to situation if mission require to change delivery location. IOM will contact supplier accordingly.

IOM will conduct the evaluation solely on the basis of the Bids received.

Evaluation of Bids shall be undertaken in the following steps:

    • Preliminary Examination including Eligibility
    • Arithmetical check and ranking of bidders who passed preliminary examination by price. 
    • Evaluation of Technical Bids
    • Evaluation of prices

Detailed evaluation will be focussed on the 3 -  5 lowest priced bids. Further higher priced bids shall be added for evaluation if necessary

  1.  

a- Preliminary examination: Mandatory Eligibility Criteria:

  1. Bidder must provide company profile and valid registration papers.
  2. Bidders must submit 2% bid security of the total bid amount (Must be submitted to IOM Offices-Marib- Aden or Sana’a
  • Bid Security shall under name IOM as the beneficiary, it should be valid for (120 days) from the date of issuance.
  • A scanned copy of Bid Security document must be uploaded along with your offer. Bids submitted without Bid Security document will neither be accepted nor be included in the evaluation process.
  1. Bidders must submit all ITB required docs and annexes signed and Proof of relevant experience with UN/INGO similar projects deliverable.
  2. stamped (Annexes B, C) and other required forms.
  3. Bidder is not in UN sanctions list.

c. Evaluation of Technical Bids:

  1. Minimum of 5 years of relevant experience in production and/or supply of similar tents products.
  2. Experience in at least two (2) similar nature contracts, successfully produced/implemented, over the last ten (10) years, with at least one implemented contract should be equal or above US $ 500,000.00 (Copy of contracts and certification of completion to be provided together with the bid);
  3. List of Past successful contracts and experience, indicating Client name, contact details, duration of the contract, value of the contract and brief description of outputs delivered by the offeror.
  4.  Warranty Letter by bidder: Warranty period shall be at least 1 year including replacement of components if needed (A warranty letter must be submitted with the bid).
  5. Provision of mandatory product sample to IOM warehouse in Marib, Yemen.
  6. Technical responsiveness/compliance with the technical requirements (Catalogue/Brochure of the offered equipment must be submitted with the bid).
  7. Submission proof of Management Quality certificate for the manufacturer. (Certification, ISO9000 families, etc) issued for the manufacturer.
  8. Manufacturer’s Authorization of the Company as a Sales Agent (if Supplier is not the manufacturer) - (An authorization letter from the manufacturer for the bidder must be submitted with the bid).
  9. Proof of financial stability:
  • Audited Financial Statements for the 2020 and 2021 must be submitted with the bid, where current ratio must be equal 1 or above, and Minimum average annual turnover of USD 500,000.00 for the last 2 years (2021 and 2020).
  1. Financial evaluation.

Financial offers of the technically responsive bid(s) shall be compared. The lowest priced technically responsive bid shall be recommended for contract/PO award.

Others:

 Deadline of submission offers will be on the 28th of August 2022.

Bids shall be valid for a period of Ninety calendar days (90 days) after submission of Bids.

The system will reject submissions after the deadline. Bids will be opened at the above address and within one week after closing date.

IOM reserves the right to accept or reject any bids, and to cancel the procurement process and reject all bids at any time prior to award of Contract, without obligation to inform the affected Bidder/s of the ground for IOM action.

Tender Attachments

(Tender Attachments 1)

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